Subcontractor work order software for SAP
Bring subcontractors into your SAP workflow.
FastExternals lets you distribute SAP work orders to subcontractors and get structured reporting back. Contractors report from a mobile app, and you review every submission before it touches SAP.
Subcontractor work order management software that keeps SAP clean.
When subcontractor work flows through a structured process, every submission is reviewed before it reaches SAP. Your data stays accurate, your team stays informed, and nothing falls through the cracks.
Subcontractor work stays outside SAP.
You send work orders to subcontractors by email. They send updates back by email or phone. Reporting data never makes it into SAP. You have no visibility into progress until you chase for an update. And when you do give subcontractors SAP access, it creates license costs, IT overhead, and risk to your master data.
Manage subcontractor work orders from one place.
Go beyond basic subcontractor management.
Get subcontractor data into SAP without the overhead.
See what every subcontractor is working on without chasing updates. Work order status, time, materials, and photos flow back as work happens.
Every submission goes through an approval step before it reaches SAP. Bad data gets caught early. Your system of record stays accurate.
Subcontractors report from a purpose-built mobile app. No SAP accounts, no training sessions, no IT support tickets. Reduce costs and onboarding time.
When subcontractor data flows back to SAP, planners can schedule follow-up work, track costs, and measure contractor performance with real data instead of assumptions.
SAP subcontractor work order software that delivers results.
With FastExternals.
Subcontractors report directly from a mobile app.
Work order data flows back to SAP after approval.
No SAP accounts needed for subcontractors.
Distribute work to individuals, crews, or companies.
Full visibility into subcontractor progress.
Without FastExternals.
Subcontractor updates arrive by email or phone.
Reporting data never makes it back to SAP.
Subcontractors need an SAP account or workaround.
No visibility until you chase for an update.
Visibility depends on whatever contractors send you.
Connected to SAP through FastCloud.
FastExternals connects to your SAP system through FastCloud, Arkyn's SAP integration engine. Pre-built coverage for SAP PM and CS processes means no core modifications and go-lives in weeks. Works with both SAP ECC and S/4HANA.
Get subcontractors reporting to SAP in weeks.
Set up your subcontractors
Create contractor profiles in the web portal. Add contact details and assign access levels.
Connect to SAP
FastCloud connects to your SAP system through a standard SAP Cloud Connector. No core modifications.
Distribute work orders
Assign SAP work orders to contractors, crews, or companies. They download the app and start reporting.
Review, approve, and scale
Approve submissions before they reach SAP. Roll out to more sites and subcontractors as you grow.
FastExternals frequently asked questions.
Subcontractor work order management software lets maintenance teams distribute work orders to external contractors and get structured reporting back. Instead of managing subcontractor updates through email, phone calls, or spreadsheets, teams use a single system to assign work, track progress, and collect time, materials, and status data. FastExternals is built specifically for SAP maintenance teams.
No. Subcontractors download the mobile app and start working. No SAP accounts, licenses, or training required. This eliminates SAP license costs for external workers and removes the IT overhead of managing additional SAP users.
Yes. Every submission goes through an approval step. You review time, materials, photos, and status before data is saved to SAP. This keeps your master data clean and gives you control over what enters your system of record.
Yes. FastExternals lets you assign work orders to individuals, crews, or companies. When you assign to a company, they can distribute work to their own teams internally through the app.
Most subcontractor management software focuses on contracts, compliance, or scheduling for construction projects. FastExternals is built for SAP maintenance work orders. Subcontractors report time, materials, and status from the field, every submission is reviewed before it touches SAP, and all data flows back to your SAP PM system.
FastWork is Arkyn's mobile app for your internal technicians. FastExternals gives subcontractors a similar mobile experience for reporting time, materials, photos, and status, but with an approval layer so you control what reaches SAP. Both connect to your SAP system through FastCloud.
Most customers go live in 2 to 6 weeks. FastExternals uses pre-built SAP PM/CS coverage through FastCloud, so you configure instead of custom-build. The timeline depends on the number of subcontractors and work order types you need to support.
FastExternals works with SAP ECC and S/4HANA. It connects through FastCloud with no core modifications required.
Make SAP maintenance work for you team.
See how Arkyn works with your SAP system. Book a walkthrough with our team.